User Agreement

Requirements

• Funding application must be submitted 45 days before event.
• One representative listed on the application must attend the scheduled Budget and Finance Meeting.
• Purchase orders forms, reimbursement forms, and event flyer must be submitted to Budget and Finance, 3 weeks before the event.
• All receipts must be submitted 3 days after the event or earlier.

Restricted Items

Money will not be granted for the following:

Class Assignments
Events that serve alcohol
Events not open to all Leeward Students
Equipment/Furniture Purchases
Payment of organization debt
Payment of organization members for services rendered
Past expenditures
Scholarships
Applications that do not have supporting documents attached to it
Requests not in compliance with B&F guidelines and procedures
Payments to Leeward employees, including staff, facility, and students
Unsigned applications
Groups not registered with the Student Life Office
Organizations on hold
Travel Expenses

Two Strike Policy

• A member prepared to present the information must attend the scheduled Budget and Finance meeting. 
• Cancellation or re-schedule must be done 48 hours in advance by e-mailing the Budget and Finance Chairperson, Michelle Clark (mc7 [at] hawaii [dot] edu).
• If no representative attends, it will be considered a no show.
• After one no show, the organization/department must submit a new application by the following Monday.
• After two no shows, no money will be approved for the current semester.