Budget & Finance Forms

There are several forms that your organization needs to fill out to expedite the funding process. The forms are in order of submission.

Submit 30 days before event:

Final Budget Form: Must sign and submit to the Student Life Office.

After you receive the email from the B&F Chair indicating what the committee approved, your organization must submit this form to start processing the request. This is the detailed information of what you will purchase now that your organization knows the amount you’ve been approved for. Remember you MUST submit an event flyer. A draft of a flyer is accepted.

download form

Submit at least 30 days before event:

Purchase Order Form

If you want to pay with a purchase order please download and fill out the form and submit to the Student Life Office or email the B&F Chair.

Please note that all PO’s will be mailed, unless specified in the “special instructions” area that you want to hand deliver.

Please make sure the vendor takes purchase orders.
Below are vendors that do take PO’s. This is just a beginning list, there may be other vendors that take PO’s.

1. Office Max: - 94-1489 Moaniani St
2. Fisher Hawaii - 450 Cooke St.
3. Hawaii Stationary - 99-1418 Koaha Place
4. Akyth, Inc. - 845-8118
5. Conrad Enterprises - 301 Sand Island
6. Makino Chaya - 585-6360
7. City Mill - 98-1277 Kaahumanu Street 
8. Aiea Copy Center - 486-3819

Reimbursement Form

Filling out this form will help expedite the process of getting your purchases pre-approved. You CAN NOT purchase items until the B&F Chair informs you via email to the requestor that you’ve been approved. If you purchase items BEFORE your pre-approved then you will not get reimbursed

download purchase order - reimbursement form

Submit 3 business days after event:

Prize Recipient Form

If your organization received funding for prizes (gift cards, raffle give aways, etc) you must get the following information from EACH winner. Please download the form and bring it with you to your event. Information must be accurate.

download form